Personal data processing notice for online participants

Personal data processing notice


„PSAS’2022 – International Conference on Precision Physics of Simple Atomic Systems”

As recordings will be made at the conference (and  the conference will be broadcasted), your image may be preserved in the form of a recording or a photograph (and preserved as a live stream).)

Your participation in the conference that entails introducing yourself, asking questions and taking the floor constitutes consent for the capturing and recording of such utterances and dissemination of your image. Withdrawal of consent given in such a manner will not have any impact on the data collected prior to such withdrawal. 

Data Controller

The Candela Foundation with headquarters located at ul. Grochowska 357/513, 03-822 Warszawa, Poland is the Controller of your personal data processed as part of the conference entitled PSAS’2022 – International Conference on Precision Physics of Simple Atomic Systems. 

You can contact the Controller:

  • via mail: Candela Foundation, Grochowska 357/513, 03-822 Warszawa, Poland 
  • via email:  

Purposes of and legal basis for processing

Your personal data will be processed on the grounds of the abovementioned consent[1] in connection with the Controller’s tasks performed in the public interest[2] and compliance with a legal obligation to which the Controller is subject[3].

You can withdraw your consent at any time by sending an e-mail to 

Data recipients

Access to data will be granted to authorized employees of the Controller, who must process personal data as part of their professional duties and tasks.

Your data recorded at the conference may be published at the following websites:,

Entities commissioned by the Controller to perform certain activities, i.e. prepare a recording of the conference, take photographs (or operate a live streaming), may also be data recipients.

Data transfers outside of the European Economic Area (EEA)

Your data will be processed by Google, that support Candela Foundation by providing Google Workspace services. To read more about data processing by Google, visit:

The above means that your data may be stored on servers located both in the European Union and in the United States of America. 

Data retention period

We will store your personal data until we complete the task, for the purpose of which the personal data was collected, or until you withdraw your consent to further processing, unless we have legitimate grounds for the further processing of your data.

Rights of data subjects

According to the principles set forth by the GDPR, you have the following rights: 

  • right of access to data,
  • right to erasure when data processing does not take place in order to fulfil obligations resulting from regulation and/or as a part of public interest,
  • right to restriction of processing;
  • right to object to the processing of your data;
  • right to lodge a complaint with the President of the Personal Data Protection Office if you believe that the personal data processing violates the personal data protection laws.

Obligation to provide data and consequences of failure to provide data

Providing data is voluntary. If you do not want your image to be recorded, you should not participate in the event. 

[1] Article 6(1)(a) of the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016
on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation) (OJ L 119 of 4 May 2016, p. 1 as amended) (hereinafter referred to as the GDPR);

[2] Article 6(1)(e) of the GDPR;

[3] Article 6(1)(c) of the GDPR – legal obligation results from the Higher Education and Science Act dated 20 July 2018 (Polish Journal of Laws of 2018, item 1668).